INTRODUCTION

‘Employee Onboarding’ can be defined as the process of integrating a new employee with a Company and its culture, as well as getting a new hire the tools and information needed to become a productive member of the team. In other words, Employee Onboarding refers to the organized set of procedures designed to integrate new hires into an organization, involving tasks like attending an introductory orientation, familiarizing themselves with the Company’s hierarchy and culture and grasping its goals and principles. The “Effective Employee Onboarding for New Hire – All You Need to Know” training program is designed to equip HR professionals, managers, and recruiters with the necessary tools and strategies to effectively preparing the new talents to adapt into the organization’s culture after the important hiring decisions. This program covers essential topics such as effective ways to enculturation new talents into the organization, standardization of process and evaluation by managing expectations and supporting the new talents. By mastering these skills, participants will be able to conduct a more effective talent friendly onboarding program for positive employee experience.

TARGET PARTICIPANTS

  1. HR Professionals and Talent Acquisition Specialists: Responsible for designing and implementing onboarding processes to ensure smooth integration of new hires.
  2. Recruiters: To enhance their understanding of post-hiring responsibilities and contribute to a seamless transition for new employees.
  3. Managers and Team Leaders: Directly involved in managing and mentoring new hires to foster their integration into teams and company culture.
  4. Onboarding Coordinators or Specialists: Focused on developing standardized onboarding procedures and improving employee experiences.
  5. Senior Leaders and Decision Makers: Interested in aligning onboarding strategies with organizational goals and ensuring long-term retention of new talents.
  6. Learning and Development (L&D) Teams: To integrate onboarding into broader employee development initiatives.

PROGRAM ITINERARY

DAY 1

Introduction of Employee Onboarding

i. What is Employee Onboarding?

ii. The 4 stages in Onboarding process

  • Phase 1 – Pre Onboarding & Introduction
  • Phase 2 – First Day Reporting
  • Phase 3 – Initial Development
  • Phase 4 – Employee Evaluation

iii. The 3 critical areas that Organization should focus during Onboarding

  • Set Up – Administrative, Technology & Workspace
  • Work – Organization, Position Role & Training
  • Culture – Purpose, Community & Growth

iv. What makes Employee Onboarding Failed?

Optimize Benefits to Organization & Good Talents

v. Understand Organization’s strategic directions (Current & future)

vi. Understand Organization’s business directions (Current & future)

vii. Understanding Organization’s Mission, Vision & Corporate Social Responsibilities

viii. Aligning organisation’s strategic direction, business direction & organizational short & long terms goals towards current benefits & reward structure.

ix. Craft “Employee Values Proposition” (EVP)

x. Understanding the impact of Employee Values Proposition (EVP) on your current workforce

  • Generation Gaps
  • Generation at Works

xi. Employer Values Proposition impact on managing good desired needed talent

Understanding the Important of Onboarding

xii. New hire perception vs potential retention

xiii. Fostering new hire performance & behaviours from the very beginning

xiv. Establishing Team Cohesion

Review & Performance Feedback

xv. Monitor overall performance of new hire base on 2 stages:-

  • New Hire (Incubator) – 1st to 3rd Month
  • Migration from new hire to Company member (Newborn) – 4th to 6th Month

xvi. Assessment on performance & suitability to the position

xvii. Assessment & Feedback session

  • New hire progress – Assessment evaluation
  • Future goals & ambitions
  • Feedback & opinion from new hire, supervisor & team

DAY 2

Stimulate New Employee Motivation

xviii. Provide a transparent assessment & evaluation process and share the expected outcomes

xix. Establish a support platform for new hire to voice out, discuss & socialise

xx. Collect feedback from new hire on his/her experience.

xxi. The Do’s & Don’ts based on Industry best practise

Case Studies & Discussion

xxii. Exposure on common Employee Onboarding Scenario / issues

Workshop

xxiii. Workshop on Crafting new Employee Onboarding Program